Senior VIP Manager

https://wmeimg.wd1.myworkdayjobs.com/en-US/WMEIMGEMEA/job/Senior-VIP-Manager_JR…

Frieze is the world’s leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and five international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles and Frieze Seoul. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London. Frieze is part of the IMG network.

Endeavor is a global sports and entertainment company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.

 

Who We Are Looking For

Frieze is looking to hire a Senior VIP Manager to manage relationships with external organisation during and outside of fair time with a particular focus on the UK and EU. This Senior VIP Manager will oversee all aspects of these vital relationships.

 

Responsibilities Include But Not Limited To

VIP Strategy: 

  • Support strategic goals for Frieze’s global activities across Frieze fairs, Frieze viewing rooms, membership and new initiatives
  • VIP Cultivation: Cultivate specific relations; support year-round cultivation planning and putting together programs
  • Manage VIP Programming with Head of Events including Special Visits + Experiences for top tier VIPs
  • Relations Management: Lead relations with museums & institutions in UK + EU
  • Database Management: Work closely with Director on processes and data capture
  • Attend Gallery and Institution openings in London 
  • Support special projects that promote audience development + delivery of VIPs 
  • Oversee nomination outreach (confirm lists, draft copy, liaise with Data on issuing links/allocations) 
  • Patron groups – liaise with Partnerships, Events, Fair Directors and other departments to accommodate groups requiring tours, gatherings, special itineraries etc. at the fairs 

 

VIP Communications

  • Oversee VIP Communications
  • Work with VIP Manager to create and manage Comms timeline for all fairs 
  • Attend communication/marketing/content related meetings 

 

Team Management

  • Line management of a small team
  • Management of weekly team meetings 
  • Assist project management and timelines regarding VIP invitations 
  • Join VIP Director, or on her behalf as needed for meetings with fair directors and management 
  • Support VIP Director with strategy and cultivation plans on VIP audience experience 
  • Support VIP Director with team expansion and team management tasks including recruitment and HR processes

 

Finance: 

  • Support the VIP Director with managing budgets 
  • Assist, along with Team Coordinator, with tracking and submitting team expenses 

 

Please Note

  • Travel to fairs if required
  • Extra working hours may be needed pre fair and during fair
  • Expected to network and therefore manage time in/outside of office

 

You Will Have The Following Strengths

  • Strategy: Expansion and strength
  • Cultivation and Audience Development – strategic programming and touchpoints
  • Relations and expansion of database - build key relations with major stakeholders; strengthen data capture processes and increase database
  • Finance – support budget planning and administrative processes; strategic budgeting
  • Extensive work experience in similar role including managing teams
  • To have worked in a large international brand or a smaller relationship driven company
  • Art world, wealth management, hospitality, luxury
  • Understanding of customer service and importance of creating experiences
  • Knowledge of Art Industry; passion for the Arts
  • Diverse background, knowledge of working with other cultures and associated etiquettes

 

We'd Also Love If You Have These

  • Excellent organisational and time management
  • Excellent people management
  • Able to work under pressure
  • Experience of working with data, analytics and a database
  • Experience of using Microsoft applications
  • Multilingual, Chinese speaking is desirable