VIP Assistant - The Armory Show 2024

Frieze is the world’s leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and seven international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles, Frieze Seoul, The Armory Show and EXPO Chicago. Legacy art fair brands The Armory Show and EXPO Chicago were acquired by Frieze in September 2023. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London. Frieze is part of the IMG network.

A cornerstone of New York's cultural landscape since its founding in 1994, The Armory Show brings the world's leading international contemporary and modern art galleries to New York each year. The fair plays a leading role in the city's position as an important cultural capital through elevated presentations, thoughtful programming, curatorial leadership, meaningful institutional partnerships, and engaging public art activations.

The Armory Show, taking place September 6-8, 2024 with a VIP Preview September 5 at the Javits Center in New York City, and we are seeking enthusiastic and self-motivated candidates for several positions. Starting part-time in late spring/early summer and transitioning into full-time early August, the position will end after the fair in mid-September. The roles each offer a diverse set of responsibilities, and valuable insights into the inner workings of one of the world’s largest and most prominent international art fairs.

VIP Assistant

  • Assist Head of VIP Relations and Partnerships Associate with: 
  • Final off-site event preparations and execution 
  • Database entry such as removing duplicate requests and updating individual and institutional contact information 
  • Processing RSVPs for VIP events taking place during the fair 
  • Manage general VIP and RSVP inquiry inboxes and telephone inquiries 
  • Coordinate shipments via USPS, FedEx, and messenger services 
  • Conduct research on prominent art collectors around the world and ensure information is saved in the database on a regular basis 
  • Assist Director of Production in updating gallery information, processing exhibiting gallery VIP requests, and updating personnel information for exhibiting galleries and institutions 

On-site Support 

  • Maintain a professional and organized environment at the VIP check-in desks 
  • Assist VIP attendees with check-in and answer questions 
  • Process on-site requests such as RSVPs for VIP events and gallery VIP requests 
  • Coordinate with show management and art tours managers to welcome VIP guests 
  • Attend off-site VIP events to assist with event set-up, guest check-in, and event wrap-up as needed 

Post-Fair Wrap Up 

  • Take inventory of: remaining VIP collateral, complimentary tickets, and VIP tote bags; Lost & Found materials; printed collateral such as show maps, show guides, etc. 

Requirements: 

Applicants must be responsible, detail-oriented, and be able to work independently and multi-task in a fast-paced environment. Required skills include:   

  • Excellent verbal and written communication skills 
  • Excellent attention to detail and organizational/administrative skills 
  • Prior events experience a plus  

Salary: $27 per hour

Contract dates: July to mid-September 2024 

Please attach a combined PDF of your resume and cover letter outlining your experience and interest and submit to info@thearmoryshow.com, with the subject line “VIP Assistant.” Only those candidates selected for an interview will be contacted.  

All applicants must have the right to work in the US and be available for a hybrid of in-person and remote work from New York. 

Our Diversity & Inclusion Statement 

Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti-discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.