Events Assistant

At Frieze we believe art is vital to communities and cultures. Bringing together galleries, artists, institutions, and art lovers all over the world to make art flourish.

Frieze is a media and events company that comprises three publications, frieze magazine, Frieze Masters Magazine and Frieze Week; and five international art fairs, Frieze London, Frieze LA, Frieze New York, Frieze Seoul (launching September 2022) and Frieze Masters; regular talks and summits, led by frieze editors; and – the definitive resource for contemporary art and culture.
In addition, we’ve just launched No.9 Cork Street, a hub for visiting international galleries in the heart of Mayfair, London. Frieze is part of the IMG network.

IMG is a global leader in sports, fashion, events, and media and is a subsidiary of Endeavor, a global entertainment, sports and content company.

Key Responsibilities and Accountabilities:
- Lead on Guestlist logistics and RSVP collation via software ArtSVP
- Managing check in app software Zkispster
- Managing Mailchimp and Maxbulk mailer software for invite sending
- Support on invite creation and design
- Support on digital events via Zoom
- Support on developing digital solutions for digital events programming, ensuring frieze delivers above industry level digital events with constantly evolving tools and functions
- Maintaining and managing guest list creation, pulling lists from database, updating archives, creating a log of attendees and histories to better inform future guest lists
- Manage check in at IRL events
- RSVP collation across inboxes, developing processes and ensuring touchpoints with VIPs
- Collating quotes comparison for events across regions, keeping a
vendor database to optimise budget spend, building relationships with
trusted vendors for smooth delivery of events
- Manage and Oversee Website Events listings across membership,
partnerships, VIP and Magazine events
- Support on in-person events when multiple happening simultaneously- enabling frieze to host multiple events at same time

Please note: Travel may be required as needed for events and for fairs

Key Results Areas:
- Building vendor database and contacts
- Streamlining Database CRM use for Events across business
- Streamlining processes for events delivery
- Managing operations of Events department
- Increase in number of events Frieze is able to produce

Knowledge and Experience:
- Ideal candidate must have strong attention to detail
- Interest in art world
- Able to multi-task in a fast-paced environment
- Adaptable to change

- Experience running events
- Experience with Website management and data input

Skills and Abilities:
- One years plus experience in event production or logistical hospitality (hotels, fashion, development, fundraising)
- Advanced knowledge of excel and word
- Experience with Database CRM and guestlist creation
- Qualifications and Training
- Hospitality and events training (desirable)

Working Conditions:
This is a permanent position.Based at 1 Surrey Street.
Working hours are 10am - 6pm
Occasional travel and weekend work may be required

Our Diversity & Inclusion Statement :
Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti-discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.