Fair Assistant, Frieze London & Frieze Masters

Contract Summary

As the key support to the Fair Directors and Manager, you will be involved with a variety of projects, including the completion of specific projects across Frieze London and Frieze Masters, the production of research and analyses to assist with decision making for the fairs, and day to day support to the Fair Directors and Manager.

Please apply via the following link

https://wmeimg.wd1.myworkdayjobs.com/WMEIMGEMEA/job/London---Surrey-Str… 

At Frieze we believe art is vital to communities and cultures. Bringing together galleries, artists, institutions, and art lovers all over the world to make art flourish.

Frieze is a media and events company that comprises three publications, frieze magazine, Frieze Masters Magazine and Frieze Week; and five international art fairs, Frieze London, Frieze LA, Frieze New York, Frieze Seoul (launching September 2022) and Frieze Masters; regular talks and summits, led by frieze editors; and frieze.com – the definitive resource for contemporary art and culture.

In addition, we’ve just launched No.9 Cork Street, a hub for visiting international galleries in the heart of Mayfair, London. Frieze is part of the IMG network.

IMG is a global leader in sports, fashion, events, and media and is a subsidiary of Endeavor, a global entertainment, sports and content company. 

 

Key Accountabilities

Project planning and delivery:

  • Checking progress of projects, keeping track of timelines and deadlines
  • Action chasing between meetings to ensure project is on track
  • Keeping track of fair related clash charts
  • Compiling and reporting budget updates
  • Collecting data and feeding back on key steps
  • Responding to project related queries
  • Troubleshooting and handling any issues that arise
  • Feeding back daily to the Fair Manager with key updates
  • Feeding back to the Fair Directors as requested
  • Ad-hoc research and administrative tasks

PA/Admin support:

  • Managing Fair Directors diary through pro-active time management and prioritisation
  • Arranging meetings internally and externally
  • Agenda setting, minute taking, action tracking and chasing
  • Filing and keeping track of Fair/Exec Directors expenses
  • Filing fair related invoices
  • Booking travel for Fair /Exec Directors

Required Qualifications

Mandatory

  • Project management skills
  • Utmost discretion and confidentiality
  • Administrative or PA experience within a busy environment

Desirable

  • An interest in contemporary art
  • Experience using Macs
  • Experience using Microsoft software

Working Conditions

  • This is a permanent position
  • Please note, remote working set up until lockdown restrictions have been lifted. Thereafter, the role would be based at Surrey Street
  • Occasional travel and weekend work may be required
  • Extended/unsociable hours will be required when meeting project deadlines and when on site

Equal Opportunities Statement

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Our Diversity & Inclusion Statement 

Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti-discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.