The Production team are responsible for delivering all physical elements of the fairs and ensuring it’s safe, timely and successful delivery. This team is an operational one, based in London, made up of two distinct subsets, with a Head of Department for each:
Exhibitor Production – focuses on all production elements related to the Exhibitors at the fairs, including; booth builds, complex artwork installation, technical support, drafting, floor planning, art shipping logistics, Frieze Sculpture management, production schedules (venue builds), Health & Safety
Fair Production – encompasses all other areas of the fair, including; tent builds & related infrastructure, F&B, contract management, Partnership lounge support/production, other non-gallery build, fair design, site infrastructure, security, cleaning, contractor management, production schedule (tent builds), Health & Safety
Each fair has a Production Manager, based in London, who is responsible for all the Fair Production elements as well as coordinating with the various departments across Frieze. Usually, a Production Manager works on one UK and one US show (being opposite times of the year). The Exhibitor Production Department work across all fairs but are more heavily involved in the US fairs where we don’t have a single stand-building vendor (in the UK and Korea we use one stand-building vendor for each show) – for the US the internal team act as the stand-build vendor, and exhibitors order their additional walls, lights, etc from Frieze rather than an external party.
Who You Are
The Partnerships Production Manager will support the Head of Fair Production in all event production management, as required, with specific responsibility for the coordination, management and implementation of all aspects of the production of Frieze Sponsors’ activations at all Frieze Fairs. This role involves working closely with Sponsors, contractors, third party companies and internal departments in a project management capacity, coordinating everything that goes in to building and delivering successful activations for our Partners.
Responsibilities Include But Not Limited To
- Assist Head of Fair Production in all production-related activities on the Fairs, as required
- Coordinate all logistics relating to Sponsor activations at the Fairs (not including in-kind deliveries)
- Travel overseas when required to do so for Fairs or events
- Develop clear briefs, from Sponsors (clients) for designers and suppliers
- Liaise with Partnerships re: new proposals and existing contracts
- Collate information and hospitality packages, in close consultation with Head of Fair Production, for Partnerships teams to sell to sponsors as required
- Sponsor Online Manuals – update, manage and distribute
- Sponsor timelines – manage all deadlines for information
- Production schedules – as required
- Research and utilise new suppliers for building sponsor spaces
- Ensure sensitivity to existing Production relationships and schedules
- Liaise with all fair departments, as required, managing to deadlines
- Ensure H&S, CDM and fire regulations are correctly adhered to
- Ensure all front of house, security, etc is managed smoothly as related to any lounge activations and events (on site)
- Production ‘point of contact’ for all sponsors with a lounge activation at any fair
- Provide efficient and effective troubleshooting during the event
- Present evaluation/debrief report to Senior Production Manager post fair
- Balance the creative and artistic requirements of the fair and the commercial realities of delivering the activations on time, within budget and ‘on brand’
You Will Have The Following Strengths
- Strong operational event / project management experience
- Strong managerial experience is a must.
- Stakeholder liaison management
- Ability to effectively prioritise and execute tasks in a high-pressure environment
- Able to work well in a team, as well as autonomously
- Budget management experience
- Knowledge of UK Health & Safety Regulations
- Experience working in the USA
- Health & Safety qualification – in UK and/or US
- Knowledge of exhibition/experiential production (outside of the art world)
- Experience of managing budgets
- Clean Driving License
- Experience of working with temporary structures
- Some knowledge of working with CAD
- Experience working in the USA
- Knowledge of best working practices in US and UK
- Health & Safety qualification (IOSH or above)
We'd Love If You Also Have These
- Strong communication and negotiation skills
- Innate high standards and concern for a high level of quality
- Excellent problem solver and multi-tasker
- Ability to calmly work under pressure
- Adaptable with excellent attention to detail
- Able to deal with a broad range of people at every level
- Self-motivated and able to take responsibility
- Competent in the use of Microsoft Office, in particular Excel
Our Diversity & Inclusion Statement
Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti-discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.
Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.
Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.